Privacy Policy

Introduction

InstantMedStaff, Inc. ("Company," "we," "us," or "our") operates the website instantmedstaff.com and all other websites referenced in that website plus related services (collectively, the "Platform"). The Platform facilitates connections between healthcare professionals and healthcare facilities seeking staffing services, including locum tenens, temporary staffing, PRN, and other professional service arrangements. This Privacy Policy describes how we collect, use, disclose, and safeguard information obtained through our Platform.

1. Information We Collect

We collect different categories of information depending on how you use the Platform.

Information from Healthcare Professionals

• Name, email address, and phone number
• Professional credentials and licensure information
• Curriculum vitae (CV) and employment history
• Medical specialty and professional qualifications
• Work preferences and availability
• Malpractice insurance coverage information
• Credentialing and verification documents
• Tax identification information required for payment processing
• Any additional information voluntarily submitted through profiles, forms, or communications

Information from Healthcare Facilities

• Facility name and contact information
• Staffing requests and job descriptions
• Credentialing requirements
• Billing and payment information
• Communications between facilities and healthcare professionals

Automatically Collected Information

• IP address
• Device and browser type
• Pages visited
• Log data such as time and date of access
• Referring websites or sources

2. How We Use Information

• Operate and maintain the Platform
• Facilitate connections between healthcare professionals and healthcare facilities
• Enable direct communication between professionals and facilities
• Process payments and service fees
• Verify credentials and professional qualifications
• Provide customer support
• Improve the functionality and performance of the Platform
• Detect fraud or misuse of the Platform
• Comply with legal or regulatory obligations

3. HIPAA and Patient Information

The Platform is intended to facilitate staffing relationships between healthcare professionals and healthcare facilities. Unless specifically stated in a separate written agreement, the Platform is not intended to collect, store, or process Protected Health Information (PHI) as defined under the Health Insurance Portability and Accountability Act (HIPAA). Users should not upload patient medical records or identifiable patient information to the Platform.

4. Credential Verification

We may use information provided by healthcare professionals to verify licenses, certifications, education, work history, and other professional credentials. This verification may be conducted directly by the Company or through third-party credential verification services.

5. Independent Contractor Relationship

The Platform functions as a marketplace connecting healthcare professionals and healthcare facilities. Healthcare professionals using the Platform typically perform services as independent contractors unless otherwise agreed between the professional and the facility. The Company does not control the clinical judgment, medical decision-making, or treatment provided by healthcare professionals.

6. Responsibility for Patient Care

Healthcare facilities are responsible for patient care delivered within their organizations. Healthcare professionals remain solely responsible for their clinical services and professional conduct. The Company does not provide medical services and does not supervise or direct clinical care.

7. Sharing of Information

We do not sell personal information. We may share information in the following situations:

With Healthcare Facilities & Professionals

Professional profile information may be shared with facilities seeking staffing services. Information provided by facilities may be shared with professionals evaluating potential assignments.

With Service Providers

• Website hosting
• Payment processing
• Credential verification
• Analytics services
• Security monitoring

Legal Requirements

We may disclose information if required to do so by law, subpoena, court order, or government request.

8. Cookies and Tracking Technologies

• Maintain login sessions
• Analyze usage patterns
• Improve user experience

9. Data Security

We implement reasonable administrative, technical, and organizational safeguards designed to protect personal information. However, no internet transmission or storage system can be guaranteed to be completely secure.

10. Data Retention

We retain user information for as long as necessary to operate the Platform, maintain transaction records, comply with legal obligations, and resolve disputes.

11. Limitation of Liability Regarding Data

To the fullest extent permitted by law, the Company shall not be liable for unauthorized access to or use of personal information except where required by applicable law.

12. Your Privacy Rights

• Request access to personal data
• Request correction of inaccurate information
• Request deletion of personal data
• Opt out of certain communications

13. Third-Party Links

The Platform may contain links to third-party websites. We are not responsible for the privacy practices of those websites.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updated versions will be posted on the Platform with a revised effective date.

15. Contact Information

If you have questions regarding this Privacy Policy, please contact: InstantMedStaff, Inc. 1621 Central Avenue Suite 62389 Cheyenne, WY 82001 info@instantmedstaff.com 307-205-6925